Thank you for your interest in HireArt, Inc. and its subsidiaries (“HireArt,” “Company,” “we,” “us,” or “our”). HireArt is a modern platform for companies to source, hire, employ and manage contractors. Hiring managers can access a directory of pre-vetted, ready-to-hire candidates for contract jobs, schedule interviews and extend offers. Standing in as the employer of record, HireArt digitally onboards new hires and is responsible for payroll, time & attendance, benefits administration, and compliance. Using HireArt, candidates can apply not only to specific requisitions for contract jobs but also build profiles accessible to a broad universe of hiring managers who can engage them about contract jobs they have not applied to. HireArt, in short, helps candidates find the best jobs with ease, and hiring managers cost-effectively hire the best candidates with short fill times and high fill-rates. HireArt values the privacy of those who use our services. The following policy explains our practices surrounding the collection, use, and sharing of the personal information we collect.

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California Notice at Collection

If you are a California resident, the Additional Information for Residents of California section below includes additional information that we provide pursuant to the California Consumer Privacy Act of 2018 as amended from time to time (“CCPA”). That section includes information regarding the categories of information to be collected, the purposes for which the categories of information are collected or used, whether the information is sold or shared and how to opt-out, and how long the information is retained.

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Overview

This Privacy Policy addresses the following topics:

• Personal Information We Collect
• How We Use The Personal Information We Collect
• How We May Share Your Personal Information
• Your “Do Not Track” Browser Setting
• Security For Your Personal Information
• Your Choices
• Additional Information for Residents of California
• Questions or Requests
• Changes To This Privacy Policy

This Privacy Policy applies to personal information that we collect through our website as it may be modified, relocated and/or redirected from time to time (the “Site”), and to resumes that we receive from a variety of sources including the candidates themselves, staffing agencies, payroll providers and resume databases, that are used to populate our talent directory. Personal information means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a natural person.

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Personal Information We Collect

Personal Information We Collect Directly From Users Of Our Site

We collect personal information that you voluntarily share with us directly when you create an account or complete the “Contact Us” form on our Site. The categories of personal information that we collect include:

• First and last name;
• E-mail address and telephone number;
• Internet Protocol (IP) address, username, and password.

Personal Information We Collect About Candidates

We collect personal information about candidates in the form of resumes received from a variety of sources including the candidates themselves, staffing agencies, payroll providers, and resume databases.

The Company collects the following personal information directly from candidates:

• Contact information, including e-mail address and telephone number;
• Geographical location preferences;
• Desired rate of pay;
• Desired start date;
• Information about relevant skills and experience; 
• Resumes, including any other information included therein.

Personal Information We Collect Directly From Applicants

Job seekers can apply for jobs directly on our Site. We collect the following information directly from applicants:

• First and last name;
• Video interviews;
• Information about memberships in professional organizations and information

Information We Collect Automatically

We also may collect certain other information automatically when you visit the Site, such as the following:

• Browser and device information, such as device identifiers like IP addresses or MAC addresses, operating system information, browser information, usage information including the pages you visited and how long you viewed them, searches, links you click on, and other information about your interaction with the Site and other online services.
• Information stored in web-based technologies like cookies, pixel tags, log files, or web beacons, including browser type, portions of the online services visited, time spent on the online services, pages visited, referring URLs, links you click on, and other traffic and usage data.
• Information collected in connection with analytics technologies, such as Google Analytics and other similar technologies, that permit us to learn more about how visitors use our online services. For more information about how Google Analytics uses and processes data, please visit https://www.google.com/policies/privacy/partners/.
• Information that indicates your general location, including your IP address.

How We Use The Personal Information We Collect

We use the information we collect from candidates, applicants, and users of our Site for the following purposes:

• To communicate with candidates, applicants, and hiring managers, including responding to requests and sending promotional information
• To connect candidates with hiring managers
• To maintain our directory of candidates available for future job openings
• For our and our clients’ recruitment and hiring purposes, including evaluating and processing employment applications
• To provide the Site and our services to you and others, including our clients
• To perform analytics and understand how users use the Site, and assess what features and services may interest our users
• To debug, identify and repair errors, effectuate similar functional enhancements, and improving our Site or other services
• To store information about your preferences, recognizing you when you use the Site, and to customize your experience
• Offering, marketing, or advertising products, programs, and services, including through cross-context behavioral advertising
• For recordkeeping purposes
• To conduct internal audits
• To improve user service
• To response to general requests for information
• To continuously evaluate and improve the online user experience
• For our internal business operations, such as evaluating, updating, and modifying our operations, including our services, the Site, applications, and marketing efforts, conducting research and analysis, developing new services, and performing other internal business operations, including as described elsewhere in this privacy policy
• To prevent, discover and investigate malicious, deceptive, fraudulent, illegal, or unauthorized activity, to investigate such matters, and to participate in any prosecution or enforcement of laws or agreements meant to prevent or punish such activity
• To comply with the law or to protect the rights, property, or safety of HireArt, our users, or others, including to maintain network and information security, for fraud prevention, to report suspected criminal acts, and to enforce our policies, terms of use, or other legal rights
• To evaluate or participate in a sale of some or all of our business
• Creating aggregate or deidentified data
• For such other purposes as you may authorize

We may and may allow third parties to track your online activities over time and across third-party websites or online services. For example, we may use web beacons to help us determine what links or advertisers brought you to our Site. We may also track your activities on our Site and link the personal information you have provided us, for example, your name, with your activities on our Site and on other websites.

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Your ‘Do Not Track’ Browser Setting

We do not have the capability to support the Do Not Track (DNT) browser setting. DNT is a preference you can set in your browser’s settings to let the websites you visit know that you do not want the websites collecting your personal information.

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How We May Share Your Personal Information

The Company may share your personal information in the following circumstances:

• With hiring managers who are clients, or prospective clients, of HireArt, so they can evaluate whether a candidate or applicant is a good fit for their current or prospective job requisitions;
• With third-party service providers. We may, for example, retain a third party to host some or all or portions of this Site, to help maintain and manage our databases, or to communicate with applicants and with individuals who enter information into the Site. We prohibit providers from using your information for other purposes and from further disclosing your information without our prior approval;
• With affiliated companies, such as parent and/or subsidiary corporations, as necessary to provide services to you;
• With advertising networks that enable or participate in cross-context behavioral advertising and analytics providers that provide online tracking technologies that we use to analyze use of the Site.
• When required by law, such as when we respond to subpoenas, court orders, legal process, or a discovery request;
• If we believe that your actions violate applicable law, or threaten the rights, property, or safety of our Company, our users, or others;
• If we sell some or all of our business, we may disclose all of the information that we have collected about you to a purchaser or, in due diligence, to a potential purchaser but subject to a confidentiality agreement;
• For such other purposes and to such third parties as you may authorize;
• For purposes described in the How We Use the Personal Information We Collect section above.

Security For Your Personal Information

The security and confidentiality of your personal information is important to us. The Company has implemented reasonable technical and organizational measures for the purpose of protecting the personal information we receive against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access and against any other unlawful forms of processing. However, these measures are not absolute, and the Company cannot guarantee the security of your personal information. In addition, the transmission of data over the Internet by its nature entails the use of systems under the control of third parties. As a result the Company cannot ensure the security of such systems.

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Your Choices

You may choose not to provide the personal information we request through the Site. However, in some cases, if you decide not to provide information we request, you may not be able to use certain features of the Site, and we may not be able to provide services, products, or information.

You may opt out of receiving our commercial email messages at any time by using the opt-out mechanism provided in the message.

You may be able to restrict the automatic collection of some information by the Site through your device’s operating system or browser, or take other steps to block, manage, or delete cookies. Doing so, however,  may prevent you from using the functionality of the Site.

Before processing a resume received from a third-party, the Company sends the candidate an email giving them an opportunity to opt-out of using our services. The Company will permanently destroy the resume of any candidate who chooses to opt-out of using our services. Candidates who choose not to opt-out of using our services are placed in the Company’s talent directory and asked to edit their personal profile.

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Additional Information for Residents of California

This section of the Privacy Policy applies only to consumers who reside in California (as used in this section, “consumers” or “you”) and to our processing of particular consumers’ or consumer households’ personal information (“California Personal Information”) that HireArt collects through any means, including the Site and other online and offline methods. California Personal Information does not include, and this section of the Policy does not apply to, information that is subject to exceptions from the California Consumer Privacy Act of 2018 (“CCPA”), such as deidentified information. 

This section also does not address our processing of personal information of our own job applicants, employees, and contractors for human resources, employment, benefits administration, health and safety, and other similar business-related and legal compliance purposes.  

Additionally, this section of the Privacy Policy applies only to the extent we direct the purposes and means of California Personal Information processing and otherwise qualify as a “business” under the CCPA.  It does not apply to our activities as a “service provider” to our clients, as that term is defined under the CCPA, or to California Personal Information that we process in that capacity.

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California Personal Information We Collect 

The Company may collect, and may have collected in the preceding 12 months, the categories of California Personal Information described above in the Personal Information We Collect section, which include:

• Identifiers, including online identifiers.
• Commercial information.
• Professional or employment-related information.
• Internet and other electronic activity information.
• Inferences drawn from your activity.
• Geolocation data such as is derived from your zip code or IP address.
• Sensory data.
• Other categories of personal information described in California law.

We will retain the California Personal Information we collect for as long as required to satisfy the purpose for which it is collected and used (for example, for the time necessary for us to fill jobs, provide you with customer service, answer queries, or resolve technical problems), unless a longer period is required or permitted by law, such as to fulfill our legal obligations or to establish, protect or defend legal claims.

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How We Use, Disclose, and Process California Personal Information

We may use, disclose, and otherwise process the categories of California Personal Information described above for the purposes set out in the How We Use the Personal Information We Collect section above. 

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Sources of California Personal Information We Collect 

We may collect California Personal Information:

• directly from consumers;
• automatically and indirectly from consumers, such as through logging and analytics tools, cookies, pixel tags, and other similar technologies; and
• from third parties, such as staffing agencies, payroll providers, and resume databases.

Disclosure of California Personal Information We Collect 

In the preceding 12 months, we may have disclosed the categories of California Personal Information listed below to the categories of third parties identified below for a business purpose:

• Identifiers, including online identifiers—with our affiliates, service providers, and as otherwise described in the How We May Share Your Personal Information section above.
• Commercial information—with our affiliates, service providers, and as otherwise described in the How We May Share Your Personal Information section above.
• Professional or employment-related information—with our affiliates, service providers, and as otherwise described in the How We May Share Your Personal Information section above.
• Internet and other electronic activity information—with our affiliates, service providers, and as otherwise described in the How We May Share Your Personal Information section above.
• Inferences drawn from your activity—with our affiliates, service providers, and as otherwise described in the How We May Share Your Personal Information section above.
• Geolocation data—with our affiliates, service providers, and as otherwise described in the How We May Share Your Personal Information section above.
• Sensory data—with our affiliates, service providers, and as otherwise described in the How We May Share Your Personal Information section above.
• Other categories of personal information described in California law—with our affiliates, service providers, and as otherwise described in the How We May Share Your Personal Information section above.

Sales of California Personal Information and Sharing of California Personal Information for Cross-Context Behavioral Advertising Purposes 

We do not sell California Personal Information in exchange for monetary consideration. However, the CCPA defines “sale” very broadly in a manner that includes disclosing California Personal Information in exchange for any other valuable consideration, and also regulates the “sharing” of California Personal Information with third parties for cross-context behavioral advertising purposes, which means displaying advertising to you based on California Personal Information obtained or inferred from your activities over time across different websites, applications, and other online services we do not operate. Under the CCPA, we may “sell” or “share,” and we may in the preceding 12 months have “sold” or “shared,” the following categories of California Personal Information:

• Identifiers, including online identifiers.
• Internet and other electronic activity information.
• Inferences drawn from your activity.

We may have sold or shared each of these categories of California Personal Information with third parties such as advertising networks that enable or participate in targeted and cross-context behavioral advertising, and analytics providers that provide online tracking technologies that we use to analyze use of the Site.

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We do not have actual knowledge that we sell California Personal Information of consumers under 16 years of age or share the California Personal Information of consumers under the age of 16 for cross-context behavioral advertising purposes.

California Personal Information Rights and Choices 

The CCPA provides consumers with specific rights regarding their California Personal Information. This section describes those rights and explains how to exercise them.

• Right to Data Portability. You may request obtain a copy of your California Personal Information in a portable and, if technically feasible, readily usable format that allows you to transmit the California Personal Information to another person or entity without hindrance.
• Right to Deletion. You may request that we delete your California Personal Information, subject to certain exceptions. 
• Right to Correction. You may request that we correct California Personal Information about you that is inaccurate. We will take into account the nature of the California Personal Information and the purposes of our processing when we address your request.
• Right to Opt Out of Sales of California Personal Information and Sharing of California Personal Information for Cross-context Behavioral Advertising. You may request that we not sell your California Personal Information or share your California Personal Information for cross-context behavioral advertising. You may make this request by emailing support@hireart.com 

Even if you opt out of sales or sharing of your California Personal Information for cross-context behavioral advertising, you may still see our ads online at other sites and apps, and we may still base aspects of ads on your interactions with us and the Site.

• Right to Access to Specific Information.  You have the right to request that we disclose certain information to you about our collection, use, and disclosure of your California Personal Information during the applicable time period for your request. If we receive a request from you pursuant to the “Exercising Your Rights” section below and confirm the request, we will disclose to you, depending on the scope of the request:

• The categories of California Personal Information we collected about you.
• The categories of sources for the California Personal Information we collected about you.
• Our business or commercial purpose for collecting California Personal Information about you, selling California Personal Information about you, or sharing California Personal Information about you for targeted or cross-context behavioral advertising.
• The categories of third parties to whom we disclose your California Personal Information.
• The specific pieces of California Personal Information we collected about you.
• If we disclosed your California Personal Information for a business purpose, sell your California Personal Information, or share your California Personal Information for cross-context behavioral advertising purposes, a list of the categories of third parties to whom we disclosed your California Personal Information for a business purpose, sold your California Personal Information, and shared your California Personal Information for cross-context behavioral advertising purposes identifying the categories of California Personal Information disclosed to those parties during the applicable time period for your request.
• Exercising Your Rights. To exercise these rights, you may submit a verifiable consumer request as described above or by either:
• Calling us at 888-458-7530; or 

• Emailing us at support@hireart.com

Only you, or an agent that you authorize to act on your behalf in accordance with applicable law, may make a verifiable consumer request related to your California Personal Information. You may also make a verifiable consumer request on behalf of your minor child.

Your request must provide information sufficient to verify you are the person about whom we collected California Personal Information. In order to verify your request, we may ask you to provide information such as your first and last name, address, email address, phone number, and any other information necessary to verify your identity. Your request must also include sufficient detail for us to properly understand, evaluate, and respond to it.

You may designate an authorized agent to submit requests on your behalf through a valid power of attorney in certain circumstances or through signed written permission that authorizes the agent to act on your behalf. We may require additional information when requests are submitted through an authorized agent, such as requiring the submission of signed written permission for the agent to act on your behalf and requiring you to verify your identity directly with us or to confirm the authorized agent’s permission to act on your behalf directly.

We cannot respond to a request or provide you with California Personal Information if we cannot verify your identity or authority to make the request and confirm the California Personal Information relates to you.

Making a verifiable consumer request does not require you to create an account with us. However, if you have a password-protected account with us we consider requests made through that account sufficiently verified when the request relates to California Personal Information associated with that specific account.

If we cannot fulfill, or are permitted to decline, your request then we will alert you or your authorized agent. 

We do not charge a fee to process or respond to your verifiable consumer request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision. We reserve the right to either refuse to act on your request or charge you a reasonable fee to complete your request if it is excessive, repetitive, or manifestly unfounded.

• Non-Discrimination. Subject to certain exceptions, you have a right to not receive discriminatory treatment for exercising your rights as described above. 

Questions or Requests

Candidates or applicants who would like to access, update, modify, or delete their information can contact support@hireart.com. For questions or concerns about the Company’s privacy policies and practices, please contact us at support@hireart.com.

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Changes To This Privacy Policy

The Company may change this Privacy Policy from time to time in its sole discretion. If the Company makes a material change to this Privacy Policy, we will inform you by posting a notice on this site. Those changes will go into effect on the effective date posted in the revised notice. The new privacy policy will apply to all current and past users of the careers site and to all information collected before the date of the change. The new privacy policy will replace any prior privacy policies that are inconsistent. Please check periodically for changes to this Privacy Policy, and especially before you provide any personal information to the Company. If the Company materially changes how we use, disclose or otherwise process your personal information, we will contact you before doing so and obtain your consent, where legally required to do so, before using, disclosing or otherwise processing your personal information other than as described in this Privacy Policy.

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