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Executive Assistant

The World's Largest Social Network

Full time

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Menlo Park, CA
Expected Pay Rate:
$35.00 - $38.00 per hour
Monday-Friday, 40 hours per week, with the possibility for overtime
Assignment Length:
12 month contract
Job Description

HireArt is helping the world’s largest social network hire an Executive Assistant to support 3-4 Directors on a rotational basis on its Admin Coverage team.

We’re looking for a candidate who is a masterful problem-solver and an organizational force, given complex calendaring and heavy travel planning.

The ideal candidate has exceptional communication skills, the ability to ramp quickly to new leaders, and will be resourceful in building relationships across the company’s larger ecosystem.

As an Executive Assistant, you’ll:
  • Coordinate internal and external meetings for multiple executives.
  • Manage hectic and complex calendars.
  • Prepare expense reports and purchase requisitions.
  • Coordinate both domestic and international travel arrangements.
  • Perform general office duties as needed.
  • Pre-tax commuter benefits (through Alice)
  • $25/month student loan contribution (through Goodly if applicable)
  • Employer (HireArt) Subsidized healthcare benefits (with Sequoia)
  • Flexible Spending Account for healthcare-related costs
  • HireArt covers all costs for short and long term disability and life insurance
  • 401k package through Human Interest
  • Bachelor’s degree
  • 4+ years experience providing complex calendar management, travel, and expense reports for 1 or more executives
  • Experience prioritizing multiple clients/leaders
  • Exceptional proficiency in Microsoft Outlook and Google Suite

Commitment:This is a full-time (40 hours per week), 12-month contract position staffed via HireArt and based in Menlo Park, CA. It will be fully remote until offices reopen and is available to candidates local to the Bay Area. As offices begin to reopen based on local health and safety data/guidance, candidates should expect to be in-office in 2022.

HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.

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