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Administrative Assistant II

An Innovative Cloud Storage Company

San Francisco, CA

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Job Description

HireArt is looking to hire an Administrative Assistant to work on-site at our client's San Francisco office on a contract basis. In this role, you’ll provide dedicated administrative support to several team leads, as well as general support for their surrounding teams. You’ll be working in a fast-paced, creative environment with passionate team members who are focused on quality and execution.  An ideal candidate is sharp, good-humored, and experienced, who enjoys working in a constantly changing environment and streamlining a hectic day.  


  • Provide administrative support for Production Infrastructure leaders.
  • Coordinate both internal and external conference calls, meetings, and events. 
  • Plan complicated travel arrangements and handle monthly expense reports. 
  • Plan and execute delightful on-site and off-site meetings, dinners, and events for the Infrastructure team.
  • Perform strategic calendar management in a rapidly changing environment. 
  • Develop and maintain strong relationships with internal stakeholders and external contacts. 
  • Handle confidential and non-routine information, and facilitate communication between appropriate people and teams. 
  • Develop deep knowledge of the company's goals and priorities, make excellent game-time decisions, and project manage special initiatives. 
  • Bachelor’s degree 
  • 4+ years of administrative experience 
  • Experience with calendar management for multiple principals and teams 
  • Excellent written and verbal communication skills 
  • Ability to work effectively with a diverse set of personalities
  • Ability to juggle multiple projects and priorities at once
  • Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
  • Ability to maintain composure and sense of humor in high-pressure situations
  • Track record of consistently going above and beyond
  • Strong Google e-mail, calendar, and doc skills
  • Proficiency in Microsoft Excel & PowerPoint a plus 

Commitment: This is a 7 mo. contract.