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Office Administrator

netamorphosis

New York, NY

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Job Description

WHO YOU ARE:

  • Highly organized – demonstrates capabilities regarding email, calendar, accounting and spreadsheet creation/management (excel skills a must!)
  • The consummate communicator – professional written and verbal communications across all levels
  • Efficient: time management skills and the ability to meet strict deadlines (are the envy of all your friends)
  • Possesses a ‘can do’ attitude and not afraid to learn from one’s mistakes
  • Isn’t afraid of systems and possesses a ‘zen attitude’ in thinking a new system can be an opportunity for a ‘crack the code’ moment


RESPONSIBILITIES

  • Manage complex Google calendars, travel arrangements, facilitate meeting logistics
  • Office Management: reception, purchase(s) office supplies, telephone conference system, vendor management, receipt filing, QB reconciliation, cost comparison, office presentation
  • Team Building: supports Teambuilding Manager in organizing team outings and other company events, conducts recruiting efforts (#netafam)
  • Training: conducts new employee/contractor set-up, supports team benefits enrollment, VISA oversight, staff trainings, and contributes to detailed guides
  • Quickbooks: vendor entry, prepares checks for book-keeping, credit card reconciliation
  • Organization: shared drive (cloud) and binder organization for all administration efforts to support the neta and team operations (excel skills a must!)
  • Awards: applies for prestigious web design and leadership awards
  • IT: Responsible for all IT to keep the #netaoffice running smoothly
Requirements
  • 2+ Years working in an operations role, ideally with administration experience and handling confidential information/documentation
  • Excellent calendar management (Google apps experience a plus!)
  • Systems: Excellent Microsoft Skills (Excel, Word), (Quickbooks Intuit systems a plus!)
  • Experience handling all details of travel arrangements
  • Experience in IT management – computers/hardware, software updates and password security
  • Demonstrated strong verbal, interpersonal and written communication skills
  • A high degree of professionalism and a commitment to excellence
  • MAC OSX Proficient – n e t a is a MAC environment
  • Bachelor's degree
Company Description

n e t a (m o r p h o s i s) is an award-winning (Telly Awards, Communicator Awards, w3 Awards, Davey Awards) growth-focused consultancy. We are a new kind of company; think McKinsey meets a top- notch creative/branding agency, specializing in eCommerce who works with $1B to start-ups, some of the most recognized people and companies in the world trust our firm with their strategic direction, branding and financial solvency. We strive to help people think about the world we live in and to achieve their greatest business potential. n e t a was founded by Lyde Spann, who built this new framework of working, upon 17 years experience delivering complex web architectures that produced compelling multi-channel (business) performance results for such globally recognized and FORTUNE 500 companies as Inditex (zara.com), MoMA, west elm (within the Williams-Sonoma Inc. umbrella) to HSBC, JP Morgan Chase and Prudential.

n e t a was founded in 2011, clients who have undergone the n e t a m o r p h o s i s Phased approach collectively average a +324% CAGR (compound annual growth rate) within a 3-year period. Our clients extend across fashion, lifestyle, home, food, health/medical sectors, and include AERIN, the original founders of Kate Spade, with their most recent effort, El Palacio de Hierro, the largest luxury retailer in Mexico, (www.soytotalamentepalacio.com), Oliviers & Co., The New Museum, Newport Academy, the most forward-thinking private education and treatment facility in the country, Kirna Zabête and Dynomighty Design, creator of the mighty wallet®