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Music Coordinator

The World's Largest Social Network

Menlo Park, CA

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Expected Salary
$42 - $46 per hour
Job Description

HireArt is looking to hire a Music Coordinator to work on-site at our client’s Menlo Park campus on a contract basis. In this role, you’ll work within the Sound Design department and provide support for day-to-day administration, communications, and events. 

You’ll work closely with the Music Development Manager, Artist Coordinators, and a variety of internal and external teams to coordinate and approve music files, process artist contracts, manage budget reports, and more. You’ll also work to promote awareness and appreciate of music and sound, and the ways they contribute to and enhance social media platforms, across the company. 

We’re seeking a Music Coordinator with a strong background in related administrative work, ideally with an arts or music organization. You’re an exceptional communicator, and are comfortable acting as a liaison and collaborating with diverse teams, partners, and creatives. You're technology savvy and able to thrive in a fast-paced, dynamic environment. Ideally, you also have in-depth knowledge of and enthusiasm for music and sound arts! 


  • Work closely with the Music Development Manager, Artist Coordinators, and internal and external artists to facilitate receipt of all new approved music documentation.
  • Enter new music and artist entries into internal database, and follow up with all composers to ensure relevant data is received and accurate. 
  • Act as liaison and assist in communications between Audio Librarian, Music Placement Coordinator, and internal/external teams for collecting usage and project data as needed. 
  • Work closely with Artists, Mixers, Tech Operations, and Audio Librarians get music files approved and available for use quickly and consistently. 
  • Work closely with Artist Coordinators, Purchasing, and Legal to process supplier procurement, prepare artist contracts, and assist in contract renewals.
  • Assist the Music Development Manager and music team on production recaps, tracking music usage, artist budget reports, content analysis, and other administrative tasks as needed.
  • Work with the Music Development Manager and Sound Design Director on special projects to promote awareness and appreciation of music, including artist appreciation communications and events.
  • 3+ years of administrative experience, preferably in an arts/music organization
  • Exceptional verbal, written, and interpersonal communication skills
  • Able to multi-task and prioritize in a fluid, fast-paced environment
  • Able to communicate and work well with artists and creatives
  • Comfortable working independently as well as collaboratively with diverse teams 
  • Strong computer skills, including proficiency in MS Outlook, Airtable, Word, Excel, Quip, and Dropbox
  • Familiarity with Quickbase and Cortex a plus 
  • Extensive music knowledge preferred

Commitment: This is a full-time, 12-month contract position.