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Executive Assistant

DeepScale

Mountain View, CA

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Job Description

HireArt is looking to hire an Executive Assistant to work on-site at Deepscale’s Mountain View office on a temp-to-perm, contract basis. We’re seeking an energetic, experienced, and proactive Executive Assistant to support the DeepScale CEO and other senior staff. 

The ability to thrive in a fast-paced and constantly evolving startup environment is essential for this role. 

Responsibilities:

  • Maintain CEO’s professional and personal calendars.
  • Coordinate internal and external meetings.
  • Maintain other corporate calendars as needed.
  • Provide general administrative support of CEO and other senior staff.
  • Triage email and assist CEO in responding to written communication.
  • Make travel and conference registration arrangements (domestic and international).
  • Prepare expense reports and summaries.
  • Assist with special projects as needed.
Requirements
  • Demonstrated ability to manage busy and complex calendars
  • Ability to anticipate needs with a consistent forward thinking focus
  • Ability to respond quickly and with excellent follow through
  • Comfortable working in a fast-paced and rapidly evolving start-up environment
  • Demonstrated ability to work with confidential information
  • Excellent problem solving, organizational and prioritization skills
  • Excellent oral and written communication
  • Tech savvy ability to work with a wide range of applications including Google Suite
  • Experience in Salesforce a plus

Commitment: This is full-time, temp-to-perm contract position based in Mountain View, CA.

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