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Executive Assistant

Fast-growing Venture Capital Firm

Chicago, IL

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Expected Salary
$45,000.00 - $50,000.00 per year
Job Description

HireArt is seeking an experienced Executive Assistant to work on-site at our client’s Chicago office. In this role, you’ll work closely with executives and their surrounding teams in a fast-paced, dynamic environment. 

You’ll have an opportunity to contribute in areas of administration, customer support, and finance, helping to ensure the success of a fast-growing, tech-driven company.  

We're looking for someone who is highly organized, analytically minded, and comfortable taking on a range of responsibilities to support diverse teams. The ideal candidate is also an exceptional communicator, collaborator, and problem-solver. 


  • Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
  • Meet with special interest groups or individuals on behalf of executives, and prepare executive responses to routine memos, letters, or correspondence.
  • Answer and direct calls to appropriate executives and parties, taking messages.
  • Greet visitors and determine access to appropriate parties.
  • Open, sort, and distribute correspondence, including email, faxes, and snail mail.
  • Prepare reports and presentations.
  • Maintain inventory and office supplies, anticipating office needs.
  • Process payroll, answer pay-roll related questions and provide quarterly tax reports and filing.
  • Perform filtering and sorting of data, using V-lookup and other functions.
  • Train clerical staff on office equipment, policies, and procedures, and arrange for setup on new computers and logging of new employees in the database.
  • Oversee administrative policies within an organization and within the office, and recommend changes as appropriate.
  • 2+ years of experience in administrative and executive support
  • Skilled in high-volume scheduling and calendaring
  • Outstanding verbal, written, and interpersonal communication
  • Proficient in basic data management and analysis
  • Experience running payroll and financial reports
  • Proficient in MS Access, Word, Excel, and Outlook
Commitment: This is a full-time position (40 hours per week) and is based in Chicago, IL.