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Personal/Executive Assistant

Halstead Property

New York, NY

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Expected Salary
$55,000 - $80,000 per year
Job Description
A busy real estate dynamo is seeking a highly capable personal executive assistant to support her and her fun, dynamic family - two active sons (11 & 13) and CEO husband. This candidate must be a gladiator, ready to anticipate and respond quickly to all situations with poise and quiet efficiency. In order to succeed in this role, you will be a natural coordinator who is highly organized, anticipatory, and professional while managing expectations, outcomes, and schedules. 

Personal Responsibilities:
  • Coordinate and schedule daily agenda and to-do list, as well as weekly and monthly calendar appointments. 
  • Manage a complex family schedule, including a heavy after school sports/activity schedule for two children, and coordinating and scheduling all travel. 
  • Manage all incoming and outgoing personal communications.
  • Maintain all personal and professional files (electronic and paper). 
  • Manage and coordinate all household purchasing as well as any external contractors on schedules and tasks. 
  • Under supervision, maintain QuickBooks for all bank and credit card accounts.
  • Plan and coordinate events, from personal parties to charitable events. 
  • Property management of multiple homes, including corresponding with tenants. 

Requirements
  • Previous experience working as a dynamic Personal/Executive Assistant 
  • Excellent verbal and written communication skills
  • Friendly and outgoing personality with the ability to function well in any social environment
  • Excellent executive functioning skills (e.g., organization, scheduling, and time management)
  • Must be tech savvy and capable of troubleshooting day to day MAC hardware/software issues
  • Excellent skills in managing vendor expectations and outcomes (e.g., contractors finishing on time and on budget and managing expectations when they are not)
  • As you become familiar with the role you must be able to anticipate personal and family needs and take initiative to meet those needs without prior guidance
  • Valid driver's license and a safe driving record
  • Bachelor's degree preferred