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Programs Scheduler

The World's Largest Social Network

Seattle, WA

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Expected Salary
$30 - $33 per hour
Job Description
HireArt is looking to hire a Programs Scheduler to work on-site at Facebook’s Seattle office on a contract basis. In this role, you'll provide support for new hires and coordinate training sessions across Facebook departments.

Responsibilities:

  • Manage high volume of scheduling for training courses across multiple calendars and global locations, including over 200 presenters and a range of 10-300 attendees per session.
  • Forecast attendee numbers to plan adequate training space. 
  • Coordinate with Facilities to reserve and set up large training rooms. 
  • Assist with operations of on-boarding programs including communication, participant tracking, and data accuracy. 
  • Arrange video conferences and space in multiple offices for remote attendees. 
  • Maintain desk arrangements and tracking for new hires. 
  • Assist and coordinate internal social events, as needed. 
  • Record and manage swag inventory and ordering. 
  • Collaborate with engineering team to improve and maintain scheduling tools.
Requirements
  • Bachelor’s degree 
  • Extremely organized with the ability to prioritize multiple tasks while managing time efficiently 
  • 1+ years’ experience with heavy, complex scheduling 
  • 1+ years’ experience with coordination of high level of logistics in a fast paced environment 
  • Ability to create and sustain productive relationships with both technical and non-technical people 
  • Strong verbal and written communication skills 
  • Approachable, patient and willing to answer questions 
  • Passion to improve processes and efficiency 
  • Detail-oriented and creative problem solver 
  • Quick learner with ability to pick up new tools easily 
  • Familiarity with Outlook, Microsoft Office, and Facebook 
  • Dedicated to upholding an evolving Facebook and Engineering culture 

Commitment: This is a 12 mo. contract.

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