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Programs Scheduler

The World's Largest Social Network

Menlo Park, CA

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Expected Salary
$26 - $30 per hour
Job Description

HireArt is looking to hire a Programs Scheduler to work onsite at Facebook on a contract basis. This is a great opportunity for a highly organized, detail oriented administrative professional to work alongside an amazing team. You must have experience as an administrative professional in a high volume environment and supporting large groups.  


  • Manage high volume of scheduling for training courses across multiple calendars and global locations, including over 200 presenters and a range of 10-300 attendees per session
  • Forecast attendee numbers to plan adequate training space
  • Coordinate with Facilities to reserve and set up large training rooms
  • Assist with operations of onboarding programs including communication, participant tracking, and data accuracy
  • Arrange video conferences and space in multiple offices for remote attendees
  • Maintain desk arrangements and tracking for new hires
  • Collaborate with engineering team to improve and maintain scheduling tools
  • Assist and coordinate internal social events, as needed
  • Record and manage swag inventory and ordering
  • Bachelor's degree
  • Extremely organized with the ability to prioritize multiple tasks while managing time efficiently
  • 1+ years of experience of heavy, complex scheduling
  • 1+ years of experience with coordination of high level of logistics in a fast paced environment
  • Strong verbal and written communication skills
  • Passion to improve processes and efficiency
  • Detail-oriented and creative problem solver
  • Ability to create and sustain productive relationships with both technical and non-technical people
  • Dedicated to upholding an evolving Facebook and Engineering culture
  • Approachable, patient and willing to answer questions
  • Familiarity with Outlook, Microsoft Office, and Facebook
  • Quick learner with ability to pick up new tools easily