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Programs Scheduler

The World's Largest Social Network

Menlo Park, CA

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Expected Salary
$30 - $33 per hour
Job Description

HireArt is looking to hire a Programs Scheduler to work onsite at our clients's Menlo Park campus on a contract basis. In this role, you’ll coordinate company training courses, which can include more than 200 presenters and 10-300 attendees, for multiple global locations. 

You’ll have the opportunity to work alongside an amazing team facilitating ongoing programs and events on a large scale.

We’re seeking a Programs Scheduler with a background in administration, particularly in the areas scheduling and logistics. You’re an excellent communicator and a creative problem-solver, you’re highly organized and detail-oriented, and can engage positively with diverse personalities and clientele. 


  • Manage high-volume scheduling for training courses across multiple calendars and global locations. 
  • Assist with on-boarding programs including communication, participant tracking, and data accuracy.
  • Forecast attendee numbers to plan adequate training space. 
  • Coordinate with Facilities to reserve and set up large training rooms.
  • Arrange video conferences and space in multiple offices for remote attendees.
  • Maintain desk arrangements for new hires.
  • Collaborate with engineering team to improve and maintain scheduling tools.
  • Assist and coordinate internal social events, as needed.
  • Record and manage swag inventory and ordering.
  • Bachelor's degree
  • 1+ years’ experience in complex calendaring and scheduling
  • 1+ years’ experience in logistics coordination
  • Experience in a fast-paced professional environment
  • Outstanding interpersonal and communication skills
  • A passion for problem-solving and improving processes
  • Quick learner with ability to pick up new tools easily
  • Able to create and sustain productive relationships with both technical and non-technical people
  • Approachable, patient and willing to answer questions
  • Familiarity with MS Outlook, MS Office, and Facebook 

Commitment: This is a 6-month contract.