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Administrative Support

An Innovative Cloud Storage Company

San Francisco, CA

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Job Description

HireArt is looking to hire an Administrative Support specialist to work on-site at Dropbox's San Francisco offices on a contract basis. In this role, you'll provide varied administrative support to the Design team. 

Responsibilities: 

  • Manage heavy calendaring in a rapidly changing environment.
  • Coordinate internal and external meetings and calls.
  • Plan and execute on-site and off-site dinners and team events.
  • Prepare monthly expense reports for leads and coordinate special projects as needed.
  • Coordinate travel, including flight, hotels and itineraries.
  • Coordinate communication from leads to the team.
  • Record and celebrate birthdays.
  • Special projects for Design as needed.
Requirements
  • High School Diploma or GED 
  • 1+ years experience in an administrative support role with a startup and/or in a hyper-growth organization
  • Experience with heavy calendaring for multiple principals or teams
  • Strong Google e-mail/calendar/doc skills
  • Ability to juggle multiple projects and priorities at once
  • Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
  • Great communication skills and the ability to work effectively with a spectrum of personalities
  • Track record of consistently going above and beyond
  • Ability to maintain composure and sense of humor in high-pressure situations

Commitment: This is a 6 mo. contract.