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Team Coordinator

The World's Largest Home-Sharing Marketplace

San Francisco, CA

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Job Description

HireArt is looking to hire a Team Coordinator to work on-site at Airbnb’s San Francisco office on a contract basis. In this role, you'll provide administrative support in a fast-paced environment, and work closely with various teams to understand needs and execute special initiatives. An ideal candidate is the ultimate host - passionate about supporting others, resourceful, efficient, and detail-oriented. 

Responsibilities: 

Office Administration

  • Maintain ongoing reports, databases, department websites, and other resources. 
  • Coordinate global Google calendar and department Google groups. 
  • Update and organize shared drives, files, and organizational charts. 
  • Support meeting preparation, including creating agendas and meeting recaps, distributing resources, and running technical aspects. 
  • Provide administrative support for Team Leaders, including scheduling and travel logistics, expense reports, and other special projects. 
  • Coordinate between your team and accounting, legal, graphic design, and internal communications as needed. 

Team Communication and Morale

  • Coordinate events to create meaningful moments for your teams including: dinners, happy hours, off-site meetings and activities, and recognition (celebrating team wins, anniversaries, birthdays, etc.). 
  • Partner with team leaders on communication efforts.  
  • Track success of communication efforts within the department. 
  • Participate in creative brainstorms and contribute to idea sessions. 
  • Keep shared resources up-to-date and make sure they are easy to find. 
  • Looks for ways to surprise and delight in day-to-day functions. 
Requirements
  • Experience in administrative support, including calendaring, accounting, and event planning
  • Track record of project management within a fast-paced environment
  • Process-oriented
  • Quick learner with a strong work ethic
  • Strong interpersonal and communication skills 
  • Professional and courteous
  • Enthusiastic and proactive 
  • Attention to detail with strong follow-through
  • Ability to exercise judgment and maintain confidentiality
  • An eye for design in creating professional correspondence and presentations
  • Strong computer skills, including Experience with Google Docs, MS Excel, Powerpoint, and Word, and Keynote 

Commitment: This is a 12 mo. contract.