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Administrative Coordinator

The World's Largest Home-Sharing Marketplace

Portland, OR

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Job Description

HireArt is looking to hire an Administrative Coordinator to work on-site at our client's Portland office on a contract basis. In this role, you’ll provide administrative support to members of the leadership team and take on a variety of responsibilities from managing travel and expenses to event planning and welcoming office guests.

We’re seeking candidates with experience in administrative support in a fast-paced environment. The ideal candidate also has an outstanding track record of being reliable, prepared, responsive, encouraging, and eager to learn. 


  • Provide administrative support to multiple members of the leadership team. This includes calendar, travel, and expense management, note-taking, meeting preparation and follow up, report and resource/database maintenance and hosting office visitors. 
  • Assist with space planning for team moves and new hire seating.
  • Plan and execute team events, off-sites, activities, and recognition. 
  • Work alongside and partner closely with other Team Coordinators on tasks and projects as needed. 
  • Cultivate team culture and team moments. 
  • Build effective relationships with other teams across the company.
  • 2+ years of experience in a fast-paced, collaborative environment, including supporting a team in an administrative capacity
  • Demonstrated ability to work effectively with leadership and collaborate with colleagues to achieve goals and deliver on priorities
  • Excellent written, verbal, and interpersonal communication 
  • Highly organized, acute attention to detail and strong follow through
  • Strong prioritization and multitasking abilities
  • Ability to exercise sound judgment and maintain confidentiality
  • Knowledge and application of digital collaboration tools

Commitment: This is a full-time (40 hours per week), 6-month contract position based in Portland, OR.