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Administrative Assistant (Menlo Park)

The World's Largest Social Network

Menlo Park, CA

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Expected Salary
$26.00 - $29.00 per hour
Job Description

HireArt is looking to hire an Administrative Assistant to work onsite at our client's Menlo Park campus on a contract basis. In this role, you'll provide direct administrative support to Executives and their surrounding teams. 

You'll be responsible for high-volume calendaring, travel coordination, event planning, and budget/expense tracking and management. We're seeking an Administrative Assistant who is experienced in these areas and can hit the ground running. 

You're organized, attentive to detail, and comfortable in a fast-paced environment. You're able to communicate effectively at all levels of the organization, and can work and collaborate well with diverse teams and partners. 

Responsibilities:

  • Coordinate internal and external meetings for multiple executives.
  • Manage hectic and complex calendars.
  • Prepare expense reports and purchase requisitions.
  • Coordinate both domestic and international travel arrangements.
  • Organize space planning and large offsite events.
  • General office duties as needed.
  • Build cross-functional relationships between departments.
Requirements
  • Bachelor's degree or equivalent experience
  • Experience in administrative and executive support
  • Event planning and travel coordination experience
  • Experience in budget/expense tracking and management
  • Proficient in MS Outlook and Office (PowerPoint, Word, Excel)
  • Proficient with admin tools such as Quip, Concur, and Minutes

Commitment: This is a full-time (40 hours per week), 4-month contract position through HireArt and based in Menlo Park, CA.