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Administrative Assistant

The World's Largest Social Network

Menlo Park, CA

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Expected Salary
$34 - $37 per hour
Job Description

HireArt is looking to hire an Administrative Assistant to work on-site at Facebook’s Menlo Park campus on a contract basis. In this role, you’ll provide administrative support to executives and their surrounding teams distributed across the U.S. An ideal candidate is highly organized, detail-oriented, and proactive. 

Responsibilities: 

  • Coordinate internal and external meetings for multiple executives, ensuring correct people, rooms, and video conference dial-ins are included in all outreach. 
  • Manage hectic and complex calendars. 
  • Coordinate travel arrangements.
  • Prepare expense reports and purchase requisitions.
  • Prepare written correspondence external interactions and internal coordination with other managers and administrative assistants. 
  • General office duties as needed.
Requirements
  • Bachelor’s degree preferred 
  • 2+ years’ experience in administrative support 
  • Experience in heavy calendaring, including coordinating travel logistics and video conferences
  • Able to juggle multiple tasks at once (calendars, events, etc.) through strong organization and project management skills
  • Detail oriented
  • Strong written communication skills 
  • Proven ability to proactively identify opportunities to streamline team operations
  • Proficient with MS Outlook

Commitment: This is a 2 mo. contract. 

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