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Internal Logistics Coordinator

The World's Largest Home-Sharing Marketplace
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Location:
San Francisco, CA
Schedule:
Monday - Friday. Part-time until June, then full-time until contract end
Assignment Length:
6 month contract
Job Description

HireArt is helping the world's largest home-sharing marketplace find an Internal Logistics Coordinator to provide planning, support, coordination, and troubleshooting for 100+ employees who will be visiting Japan in support of the company's new partnership with the Olympics and Paralympics.

The ideal candidate will have 5+ years relevant experience, advanced presentation skills, and the willingness/ability to travel. 

As Internal Logistics Coordinator, you will: 

  • Support and document various projects related to employees' travel to Japan.
  • Track project progress in project management software.
  • Communicate with key stakeholders, providing regular updates on event milestones, deadlines, challenges, and progress.
  • Employ effective follow-up systems to ensure deadlines are being met.
Requirements
  • High school diploma or GED 
  • 5+ years of relevant experience (e.g. administrative support, hospitality, travel, concierge support)
  • Advanced presentation skills (Google Docs, Keynote, Excel) 
  • Experience with or ability to quickly learn and master project management software (Airtable)
  • Strong work ethic, exhibiting professionalism, respect for confidentiality, and strong inter-personal and -cultural skills 
  • Demonstrate outstanding proactive and multi-tasking abilities
  • Incredibly organized, paying acute attention to detail and follow through
  • Excellent communication skills, both verbal and written
  • Japanese speaker a plus but not required

Commitment: This is a 6-month contract position through HireArt. From February to May 2020, the role will be part-time (20 hours per week) and based exclusively in San Francisco. From May to September 2020, it will be full-time (40 hours per week) and will require two multi-week trips to Japan.

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