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Administrative Assistant

An Innovative Cloud Storage Company

San Francisco, CA

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Job Description

HireArt is looking to hire an Administrative Assistant to work on-site at our client’s San Francisco offices on a contract basis. In this role, you’ll provide administrative support in a fast-paced and ever-changing environment, including high-volume calendaring, logistics coordination, expense reporting, and event planning. 

Responsibilities: 

  • Coordinate both internal and external conference calls, meetings, and events. 
  • Plan and execute on-site and off-site meetings, dinners, and events. 
  • Prepare monthly expense reports for leads. 
  • Set up travel and accommodations for leads. 
  • Coordinate special projects as needed. 
Requirements
  • Bachelor’s degree or equivalent experience
  • 1+ years in an administrative support role with startup and/or hyper-growth organization
  • Experience with heavy calendaring for multiple principals
  • Great communication skills and the ability to work effectively with a spectrum of personalities
  • Track record of consistently going above and beyond
  • Ability to juggle multiple projects and priorities at once
  • Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
  • Ability to maintain composure and sense of humor in high-pressure situations
  • Passion for helping your leads and their team as it scales
  • Strong MS Excel and PowerPoint skills, as well as Google Suite e-mail/calendar/doc skills

Commitment: This is a 9 month contract.